November 21st, 2006 - Millennium Plaza Hotel (across the street from the UN Headquarters)

During my time working around the UN there has been a constant debate on how civil society can and should be involved and have access to UN decision-making processes. There have been many previous reports and recommendations on this issue, among them the Cardoso Report, but the debate is ongoing. Civil society is obviously always pushing for more access, arguing it brings expertise, accountability and urgency to the processes. Governments argue the UN is a forum where governments make decisions and that the number and diversity of civil society organizations is too large to handle.

Under this context, the General Assembly President organized a meeting where civil society representatives in New York met with UN officials and governments to discuss how the relationship can improve. A number of NGOs had gone together and prepared a statement outlining their recommendations. The most interesting ones were:

• Appointment of an NGO Focal Point for the UN system - Today there exists a number of NGO Focal Points within the UN system, often one for each department and agency, and with each comes a different registration process and different procedures for engagement. It can be very confusing for NGOs to figure out how it is possible to get involved, especially for young people engaging with the UN for the first time. One focal point and one office that NGOs can contact, along with uniform registration procedures, will make life a lot easier for many NGOs.
• Establishment of a trust fund for Southern NGOs - Participation at the UN remains dominated by Northern NGOs or northern representatives of International NGOs. The travel costs for Southern NGOs to come to New York are often too great for organizations already struggling with little resources. A trust fund dedicated to increasing southern participation would of course be most helpful. However, such a fund does already exist for bringing youth delegates to the UN, and it has been painfully empty. There are also visa restrictions - especially young people from Africa can be stopped at the US embassy even with funding and approval letters from the UN.
• Virtual representation and regional engagement - One of the more interesting and relevant recommendations for young people is the use of technology and virtual representation. Video conferencing could enable young people to participate from their home countries. Although not ideal, it would solve the funding and visa problems that stops many youung people from participating. Another recommendation is to engage civil society more in the regional processes and in the work of the UN country offices. Although this is currently happening in many countries there is a lot of potential for bigger involvement, and it would also be more relevant to those participating.Other recommendations included to improve the the way civil society hearings are organized, to improve the actual physical space for civil society when the UN building is eventually upgraded, and to grant more funding and responsibility to the UN Non-Governmental Liaison Service.
  
  The recommendation that received the most applauce, though, was regarding the entrance for civil society to the UN building. Currently we have to walk through the visitor's entrance, along with tourists and through a security screening, while government delegates and UN staff can go through more accessible entrances. I couldn't believe that after the whole debate on improving civil society access, this was what seemed to be the biggest concern. It's a minor issue that would perhaps save 5 minutes when entering the UN building, but would do nothing to further substantiate our participation.
  
  There was not much said about youth until Emily Freeburg of the NGO Committee on Youth stood up and spoke about the contributions young people can make to the UN, and the specific challenges young people have when trying to participate. Certainly the UN can improve the conditions for young people, including funding, training, and recognition as key stakeholders.The potential of technology and the knowledge and innovation of young people to utilize it is also certainly worth exploring.
  
  The UN is trying to improve its relations with civil society, but the way the system works right now it will take a while. Civil society can continue to advocate and lobby as we have been doing for the past years, repeating the same thing over and over until eventually someone hopefully listens, or perhaps a new way of thinking is required?